Hospitality Software: What Is Hospitality Software?

Bradley Johnson
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Working in the hospitality industry comes with several moving parts. There’s menu engineering to do, a bar opening and closing checklist to create, order management to handle, and likely a restaurant training manual to create.

You also have to manage customer service while meeting the needs of your bar staff and other employees. It’s enough to make anyone’s head spin at some point.

How do you keep all of these plates spinning? With hospitality software.

This blog post covers six common questions about hospitality software. Keep reading for the details.

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What Is Hospitality Software?

Before you go looking for the best hospitality software for your needs, it helps to know what it is. Hospitality software is any single platform or group of tools that automates some or all of the work for an establishment in the hospitality industry.

Hospitality establishments vary and include businesses and institutions like restaurants, hospitals, bed and breakfasts, bars, and hotels. Each institution’s software needs are different based on its client base and standards of service.

Why Do You Need Hospitality Software?

Service-oriented businesses have a lot of data to manage across both tangible and intangible aspects of their operations. Hospitality software streamlines the collection, assessment, use, and sharing of this data.

On the physical side of service, there are items like glasses, plates, flatware, and towels to maintain. On the immaterial side, there are aspects like secure payments and excellent customer service, which helps prevent a dine and dash

If your business doesn’t have a central tool for these ongoing tasks, you risk inaccurate or missing data. This can lead to incorrect calculations when reviewing your inventory turnover ratio, shrinkage, and inventory forecasting.

What Are The Features of Hospitality Software?

A digital tool is only as useful as its features. When the platform you’re using has the functionalities you need, it makes your team’s work much simpler. If your tools and data are split between departments, operational efficiency is stunted. 

In order to pick the right hospitality software, you should know what to look for. Here are key features that should be in any tool you’re considering: 

Inventory Management

Whether you run a bar, restaurant, hotel, or other outlet, you have hundreds of items to track. Wine, meal ingredients, and tableware are just a few examples. 

Unless you love inventory tracking, chances are you’re looking for a way to speed up the process. Useful hospitality software includes at least one inventory control feature. Once you’ve inputted data including your merchandise inventory, it will track how much you’ve sold, when, and where.

Payment Processing

Another feature the hospitality software you use should have is payment processing. This is being able to take payments by several means, including credit card, payment gateways, cash, check, and gift card.

If you sell online in addition to in brick-and-mortar stores, you’ll also need eCommerce payment processing. Research payment gateway providers first so you can pick the best payment gateway for your business.

Need an eCommerce solution right away? BlueCart has you covered. We’re an end-to-end eCommerce and hospitality software platform for buyers, sellers, and distributors. 

Reach more than 95,000 buyers already on our platform or streamline your existing operations–all in one app. Book a demo now to see how BlueCart can level up your business.

Third Party Integrations

The third feature your hospitality software should have is integrations with other business and eCommerce software. We live in a technology saturated world, and reliance on technological systems is always growing.

If your hospitality business has been up and running for more than a year or two, you probably use multiple platforms. Being able to integrate your email list, accounting software, and lead capture tools is a boon for productivity.

Carefully evaluate the type and amount of integrations your preferred hospitality software offers. Can they connect to the email service provider you use? What about HR platforms and restaurant accounting software? Take your time with this, as it’s a key part of your decision.

Frequently Asked Questions About Hospitality Software

Looking to make sense of the different tools and platforms out there? You aren’t alone. 

We researched a few of the most commonly asked questions about hospitality software. Take a look at our answers below:

What Are The Software Programs Used In A Front Office?

Software that’s usually used in front offices includes reservation tools, scheduling software, word processing tools, and graphic design software. Businesses that have front offices are checking customers in, setting appointments, and making reservations. 

Employees that work these roles often send emails and update documents, too. If you’re looking for robust front office software, make sure it provides all the features you need.

What Kind of Software Is Used In Housekeeping?

Businesses that offer housekeeping services use software programs that track the status of rooms. Such tools oversee the supply levels of those rooms, their vacancy or occupancy, and maintenance needs.

What Are Hotel Management Systems?

A hotel management system, or HMS, is a software application that tracks and automates specific elements of a hotel business. In most cases, this includes which rooms are available, pending maintenance requests, upcoming room reservations, and payment records.

An HMS may also provide HR capabilities or integrate with HR software systems. This includes who is working which days, who is on vacation, and employees’ contact information. 

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A Little Bit of Hospitality Never Hurt No One

Choosing hospitality software for your venture is a pivotal moment in your business. Feel free to request a demo of any software you want to invest in, as chances are it isn’t cheap. 

Using the recommendations in this blog post sets you up for success. When you do choose a hospitality software platform, make sure your team gets trained on it, too.

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