Business Process Flow Chart: How to Make One In 7 Steps

Joanna Okedara
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    Creating an automated business process flow chart will go a long way in determining your restaurant business workflow and dynamics. If you do not have an effective business process flow chart template, you need to get one.

    Key Takeaway - Having a business workflow that projects productiveness for every team member is crucial. Besides using ecommerce automation tools, a process flowchart makes getting work done within your company easier.

    With the perfect business process mapping, you can automate daily tasks. You can also standardize business operations.

    Operations like invoice processing, creating an invoice template, or using order management software are all done smoothly. In addition, you can set up a loyalty program, or automate orders. 

    A process flowchart can simplify complex activities like payment processing. The inventory management process and order management workflows can become easy tasks. The inventory definition is even easier to understand with the correct flow chart usage. Heck, the right flow chart can even help offset the inventory carrying cost if you know what you're doing with it.

    The point is for your entire team to be in sync. A process workflow chart can help the restaurant team remain aligned with each operation and workflow process. 

    How do you design a process flow diagram? This article will help you understand the intricacies of restaurant business process automation. You will also learn how to create a business process flow chart. First, however, let's begin with the most basic question.

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    What Is a Business Process Flow Chart?

    A business process flow chart is a diagram that details the entire process of a business operation. It is a diagrammatic representation of distinct business processes and tasks. 

    The purpose of a business process flow chart is to simplify complex procedures and map out your process flow. Restaurant process maps depict the workflow using conditional logic to account for every potential situation. 

    Besides the entire business operation, the process flowchart maps out who is doing what tasks. It also shows timelines, and resources needed to perform specific tasks. Kind of similar to how warehouse system flow charts work.

    For instance, you can create a business process flow chart to automate handling complaints and requests. Or one to make sure the sales team gets approval upon receiving a new purchase order.

    You can create flowchart templates that will help your team handle complex processes if you are off work or unavailable to help. The idea behind process flowcharts is that anyone can replicate the actions for specific operations and get the same results.

    Documenting your business workflow makes it easy for employees to work with minimal likelihood of errors. It doesn’t matter if you know the entire business process management by heart. Having a system in place helps your employees adopt the processes as their own.

    Creating a process flow is similar to how you write your restaurant business plan. In the long run, it will improve restaurant business productivity. It also helps you continue delivering high-value customer service.

    How Can Process Flow Diagrams Help to Improve Productivity?

    Do you know that about 50% of employees in a company lack an understanding of their job function and duties? According to a report, most managers do not set expectations for new hires. Ultimately this leads to poor performance and productivity. (Effectory)

    You can avoid this by having a simple business process flow chart template for each operation in your company. So, let's put it into context. How can business process optimization boost business efficiency? 

    Increased Work Productivity

    Having a business process map template for every process in your company improves productivity. Every employee knows what tasks they are doing and when they are doing them.

    Business process diagrams answer the questions of business processes' what, where, when, how, and why. In addition, business process flow charts help employees understand each step in a work process.

    Overall, work performance increases because of the work autonomy and clarity of purpose. 

    Business Process Improvement Solutions

    Documenting your process flow will help create a standard mode of operation. Then, it is possible to align these standard processes with your company's goals and set KPIs to monitor the results.

    Business process flow makes checking how simple and complex processes function within your company easier without manually tracking anything. 

    Employee Training Guide

    Creating a business process flow chart makes it easier to train new employees. It can also help enforce compliance with the company's rules and regulations. 

    A typical onboarding process for new employees can take up to six months. But with a flowchart, employees can quickly understand their new roles, making it easier to align with the company's working system.

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    How Do You Design a Process Flow Diagram? Getting Started In 7 Easy Steps

    We've established that your company needs a business process flow chart. The next thing is designing one that will fit your business needs. After that, you can automate the entire work process and remove all errors in your work system.

    Designing a business process flow chart is easier than you think. However, the design process begins with picturing the business process. 

    Thinking ahead for all possible workflow scenarios when fulfilling a task. It accounts for the solutions to these scenarios.

    Let's start designing your business process flow chart in these seven simple steps:

    1. Select a Workflow Process

    The first step is to select the workflow process you want to automate. Next, choose a process that will achieve specific objectives and can be quantifiable. For instance, you can automate the invoice management operation to reduce processing costs.

    1. Define the Process Steps 

    After selecting the process, you want to make sure you understand every possible outcome involved in that process. Reach out to team members and get more information from their experiences. This will help you define the components of each step.

    You must break down each step into the tiniest detail without leaving anything out. Also, make sure you walk through these steps to check if the system works.

    1. Create the Process Flow Diagram

    You can use a pen and paper to draw out the diagram. Make sure to draw out the start and end points of each process. For example, the start point for purchase order management can be to “create a requisition,” and the endpoint is “issuing the invoice.”

    Remember to set conditions and fill in the details of the steps within the diagram. Also, use business process model and notation, as well as clear tags, colors, and shapes when depicting specific steps.

    1. Test and Update the Process

    Now, you need to test your process diagram. Are there any redundancies? Does it achieve the desired outcome? Is it easy to understand? 

    The good thing about a business flow diagram is that you can edit it based on new information. However, with further edits and updates, make sure to run an experiment.

    It is essential to update the process as your company expands to eliminate redundancies and improve team performance.

    1. Set KPIs and Monitor

    Setting restaurant business KPIs and metrics for each automated process makes it possible to monitor performance. For example, you can check if the flowchart still aligns with your company goals. 

    In addition, setting performance metrics makes it easier to monitor complex processes. The results you get over time will inform if there is a need to break that process down or change the steps involved.

    1. Business Process Management Tool

    You can use a pen and paper to draw your process diagram. However, it is not feasible. 

    An eCommerce business process management tool offers a workflow solution for your process flow management. It is much easier than drawing the entire process on paper. You can learn more in our eCommerce business guide.

    Business process management tools offer pre-built template options and workflow wizards to help you set up your company's processes. All you need to do is select the process, add the steps, and set the conditions.

    Most tools also have a drag-and-drop feature that makes it easy to customize and create a workflow. You can assign roles to each task and add supervisors to monitor the entire process.

    However, you can use a business process flow chart template if you don't want to go through the time-consuming process of starting from scratch to create a process flow chart. Most business process management platforms make it easy to modify a flow chart template to suit your B2B eCommerce business.

    Therefore, you can fill out the template with your specific business processes and procedures.

    1. Use a Restaurant Management Software

    The whole essence of having a business process flowchart template is to create efficient business systems. A process flowchart is a great place to start if you are looking to automate your restaurant operations.

    However, using restaurant management software will offer similar benefits. A restaurant management software is designed to run restaurant operations.

    The tool can help process payments, and help streamline marketing and operations. A restaurant management system can improve inventory management and employee scheduling. 

    You can even make changes to different types of menus. Using both a process flowchart and a restaurant management tool will help you stay on top of all activities in your business. 

    Frequently Asked Questions About Business Process Flow Chart

    Why Is a Process Flowchart Useful?

    A process flowchart helps to automate the workflow in a business. Whether you are running a bar or a deli restaurant, a business flowchart can help to organize your operation.

    Here are some uses of a process flowchart for your restaurant business:

    1. Organizes the operations of a business.

    2. Provides easy-to-follow process documents for employees.

    3. Reduces employee training requirements.

    4. Sets standards and desired outputs for work processes.

    5. Improves conversation and efficiency within the company.

    What Is the Best Way of Documenting Business Processes?

    There are various methods of documenting business processes. You can use a flowchart diagram to map out your workflow processes. However, if you are looking for something really simple, you can try a checklist app.

    The most important thing is that whatever method you choose is able to capture your workflow. In the long run, it should be easy for your team to follow.

    How Do I Organize Business Processes In a Developing Startup?

    Here's a checklist of how you can organize your startup restaurant business processes:

    1. Map out business processes.

    2. Implement the business process flow chart.

    3. Analyze and review set KPIs.

    4. Monitor and adjust the process as needed.

    5. Use restaurant management software.

    The hospitality business is not for the faint of heart. Having a business process in place with the perfect hospitality software will help to grow your restaurant startup.


    To Sum It All Up

    Running a new restaurant business can be difficult if you do not have the perfect plan in place. A flowchart simplifies things and gives you an excellent head start.

    It does not matter if you are operating a small business. As long as you have plans to expand someday in the books, it’s best if you think about process flow-charting.

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