There are privacy laws all around the world, and they can differ from country to country. The differences can include the type of data that companies collect, the purpose for it, how it's shared, and more. A privacy notice can ensure that your company complies with the laws and regulations in place. These can include the GDPR, CCPA, and others.
Yes, most websites need to have a privacy notice. If your website collects personal information from consumers, the law requires you to have a privacy notice. The notice should explain your data-handling practices in a thorough and clear manner.
However, not all websites need one. The document explains how websites collect, use, and share personal data. Therefore, if your website doesn’t do this, you don’t always need to have one.
Personal data or Personally Identifiable Information (PII) can include the following:
- Physical addresses
- Email addresses
- Social Security numbers
What Does Personal Data Mean?
Websites and apps typically collect statistical, functional, and/or marketing data through cookies and other technology. There are privacy laws in place that refer to this as personal data collection. This kind of data can be used to identify a person which is why it’s legally protected. Personal data can include the following:
- Email addresses
- Credit card information
- IP addresses
- Account usernames
- Browsing history
- Phone numbers
There is some personal data that is considered to be sensitive. This can include health information, sexual orientation, religious affiliation, racial background, and more.
It’s common for companies to seek out ways to create a free privacy notice. The privacy statement you create should use readable language. Since the policy is part of your website, you should design and publish it to be like it. It should be designed to be read by your consumers.
Keep it short, intuitive, and friendly. The privacy notice should also be in an easily accessible location on your website. Keep reading to see how to create a free privacy statement for your website.
Generate Your Policy
Download Your Policy
After you generate your privacy statement, make sure to download it. Save a copy of this statement so that you can go back and edit it as needed.
Update or Edit Your Policy
Over time, you may need to update or edit your policy. Be sure that your statement keeps up with your company’s processes and more.
What To Include
Even though each privacy notice is different, most of them should include the following:
- A Recent Date
Privacy policies that are from before 2018 can be concerning. It shows that the company doesn’t care about privacy. These policies are typically not up to date. People might question the integrity of the company in such cases.
- Contact Information
It’s important for people to have the option to get in contact with your company if needed. Whether it’s a question regarding their own private information or the collection process as a whole, they should be able to get the answers.
- How Company’s Collect and Process Data
The point of a privacy notice is to provide information. Inform your consumers why and how you’re collecting and processing their data. Break it down by the type of data you collect and the audience you’re targeting. Then, explain the purpose of it all.
- Security of the Data
You should inform consumers about the way you secure and treat the personal data that you collect. After all, it is their private information.
- Acknowledgment of Rights
Consumers will want to see that you abide by the rights and regulations of personal data collection. They should be aware of the fact that they too have rights even though you have their information.
Your business might be new, or it can be well-established. No matter what, you should have a detailed privacy statement in place. It should address your company’s unique business structure, shopping carts, contact tools, and more.
It can be very costly for you to fail to adequately communicate your company’s policies to your consumers. This is where adding a standard privacy notice can be a bad idea. Instead, invest the time and resources to create your own policy that is unique. This way, you can protect your business and limit the number of legal obligations.
Customize Your Policy
Determine the information you collect and might consider collecting in the future. This can be from website visitors, employees, customers, and more.
Privacy policies should address personally and non-personally detectable information. This is what can fully limit a company’s obligation based on how they use it to conduct business.
It’s important to take the time to assess the types of information you collect through your websites and apps. That way, you can create a privacy notice that is bulletproof and covers all the bases.
Keep It Unique
Your company and brand are unique. That means that your eCommerce privacy notice should also be unique. Chances are that your business offers solutions that others don’t. Since you’re not like the other businesses, your privacy policies shouldn’t be either.
Customers willingly give you their private information so that they can do business with you. This means that they require you to express all legal protections in a thorough manner. A custom and unique privacy notice can attract, engage, and retain your customers.
Frequently Asked Questions About Free Privacy Policies
- Get Terms. The ideal choice for ease of use.
- Shopify. Great for eCommerce websites.
- Termsfeed. Best overall for privacy policies.
- Lubenda. Ideal for third-party services.
- PrivacyPolicies. Great for customization.