Free Vendor Payment & BlueCart Pay eBook

Every invoice you pay tells a supplier how reliable you are. Paper checks, invoices scattered across inboxes, and manual approvals slow that process down, and the cost shows up as late fees, payment disputes, and strained relationships with the suppliers your business depends on.

Our free Vendor Payment Management eBook walks distributors, wholesalers, and foodservice businesses through a better way to handle supplier bills, from the moment an invoice arrives to the moment payment is sent. It is a practical 29-page guide you can read in one sitting and share with your finance team.

What's Inside the eBook

• How to improve the vendor payment process: the four most common payment challenges (late payments, inefficient systems, invoice errors, and poor communication) and how to fix each one.
• The vendor billing process in three steps: setting up a new vendor, receiving and matching invoices, and releasing payment.
• How to pay vendors via ACH: how ACH compares with automated checks and virtual cards, the limits to plan around, and three reasons businesses make the switch.
• Choosing wholesale billing software: the features that matter when your customers buy on net terms, place large orders, or pay part of an invoice upfront.
• Managing vendor bills in one dashboard: how BlueCart Pay keeps pending and paid invoices, payment methods, and vendor details in one place.

Who Should Read It

This eBook is written for owners and finance teams at food and beverage distributors, wholesalers, and suppliers, as well as back-office teams at multi-location restaurant groups. If you pay dozens of suppliers every month, or you are still writing checks and tracking invoices in spreadsheets, this guide is for you.

Three Takeaways You Can Use Right Away

• Most payment problems start before the payment. Incorrect, duplicate, and lost invoices are among the biggest causes of late payments, which makes invoice matching just as important as paying on time.
• Not all payment software is built for wholesale. Look for invoice automation, recurring payments, accounting integrations, reporting, and PCI-compliant security.
• ACH is fast and low-cost, with rules to plan around. Payments typically arrive in one to three business days, but they require a US bank account, sufficient funds, and attention to your bank's transfer limits.

Beyond the eBook: Get Paid and Pay Your Bills in One Platform

The eBook focuses on paying your suppliers. BlueCart Pay also handles the other side of your cash flow: getting paid by your customers. With BlueCart Pay, distributors can:

• Create and send invoices to all of their customers at once, with payment terms set for each account.
• Send automatic reminders before invoices come due.
• Accept card and ACH payments, keep a customer's card on file, and choose to pass card processing fees on to the buyer.
• Record checks, cash, and credits against open invoices.
• Sync orders and invoices with QuickBooks, Xero, or NetSuite.
• Pay third-party bills such as rent, utilities, and warehousing from the same platform.

Because BlueCart Pay is built into BlueCart, it connects to everything else distributors run on the platform: online ordering, digital catalogs, delivery routing, and a CRM with a sales rep app. Read our complete guide to vendor payment management to see how it all fits together.

Frequently Asked Questions

Is the eBook free?

Yes. Fill in the form on this page to get your copy.

What format is the eBook?

It is a 29-page PDF you can read on any device, print, or share with your team.

Do I need to be a BlueCart customer to use it?

No. The processes and best practices in the eBook apply whatever tools you use today.

Does BlueCart Pay work with my accounting software?

BlueCart integrates with QuickBooks, Xero, and NetSuite, and includes an open API. If you use a different system, you can request an integration.

Ready to see BlueCart Pay in action? Request a BlueCart Pay demo.